The Bookkeeper / Junior Controller is responsible for maintaining clean and accurate financial records, supporting accounts payable and receivable coordination, and ensuring consistent monthly reporting.

This role is focused on building a strong financial foundation by improving financial visibility, structuring processes, and ensuring accuracy in all financial data.

Over time, the position may evolve into a more advanced financial management role.

Key Responsibilities

General Ledger Management

• Review, clean, and maintain the general ledger
• Ensure accurate categorization of all transactions
• Post journal entries (accruals, reclassifications, adjustments)
• Maintain a structured and consistent chart of accounts
• Identify and correct discrepancies

Accounts Payable & Receivable Coordination

• Process and record vendor invoices and expenses
• Coordinate with internal billing/AR functions
• Monitor accounts receivable aging
• Support follow-ups on outstanding payments
• Ensure proper matching of revenue and expenses

Bank & Account Reconciliations

• Perform regular bank reconciliations
• Reconcile credit cards, fuel cards, and operational accounts
• Investigate and resolve discrepancies
• Maintain accurate financial records

Expense Management & Data Entry

• Record and categorize operational expenses (fuel, maintenance, tolls, etc.)
• Ensure consistency in expense tracking
• Maintain organized documentation for transactions

Monthly Financial Reporting

• Prepare monthly Profit & Loss statements
• Maintain accurate Balance Sheet
• Provide cash position overview
• Deliver clear financial summaries
• Highlight inconsistencies or risks

Process Structure & Financial Organization

• Standardize financial workflows
• Organize financial data and documentation
• Establish repeatable bookkeeping processes
• Improve clarity and reliability of financial reporting

Secondary / Growth Responsibilities

• Support budgeting and forecasting
• Assist with cash flow planning
• Analyze fleet-level costs
• Develop KPIs and dashboards
• Support financial analysis and decision-making
• Identify automation and system improvements

Qualifications

• 3–5+ years of bookkeeping or junior financial management experience
• Strong understanding of general ledger, AP/AR, and reconciliations
• Experience with QuickBooks or similar software
• Strong Excel or Google Sheets skills
• High attention to detail and organization
• Ability to clean and structure financial data
• Experience in logistics or trucking (preferred)

Typical Work Day

• Review and categorize transactions
• Process accounts payable and vendor invoices
• Perform reconciliations
• Coordinate with billing/AR
• Update financial records
• Resolve discrepancies
• Maintain documentation

Typical Workweek

• Process weekly AP and expense tracking
• Reconcile key accounts
• Monitor AR aging
• Prepare monthly reports
• Improve and standardize processes
• Participate in check-ins with ownership

Performance Evaluation

Performance is measured based on:

• Accuracy of financial records
• Timeliness of reporting
• Clean and organized general ledger
• Reduction of discrepancies over time
• Consistency of financial processes
• Visibility and clarity of financial data
• Reliability in recurring tasks

Work Environment

• Fully remote role
• Requires secure and private workspace
• Ability to handle confidential financial data
• Reliable internet and system access
• Software & Tools
• QuickBooks (or equivalent)
• Excel / Google Sheets
• Banking platforms
• Document management systems (Google Drive, Dropbox)

Final Notes

This role is critical to stabilizing and organizing the company’s financial foundation.

The primary objective is to ensure:

Clean and accurate financial records Consistent and reliable processes Clear financial visibility

Once these fundamentals are established, the role can evolve into more advanced financial strategy and analysis responsibilities.

About our Client

A growing logistics and trucking company operating a fleet of 40+ commercial vehicles.

The company is in a scaling phase where financial processes exist but lack consistency, standardization, and visibility. The goal of this role is to bring structure, accuracy, and reliability to financial operations, enabling better day-to-day management and preparing the business for future growth.