Remote – Part-Time Schedule: 24 Hours per Week
The Part-Time Document Management Assistant is responsible for supporting the organization and management of electronic client files for a Florida-based law firm.
The ideal candidate is highly organized, detail-oriented, computer-savvy, and comfortable working with a significant volume of electronic documents. This position requires someone who enjoys organizing information and can process documents accurately and consistently without losing track of where documents belong or what has already been completed.
For this role, accuracy, organization, reliability, computer proficiency, confidentiality, and the ability to follow established procedures are more important than prior legal experience.
This position does not require making legal determinations regarding a client's compliance with Florida Mandatory Disclosure requirements.
The professional will be trained on the firm's established categories and procedures and will compare received documents against the appropriate checklist or Certificate of Compliance, flagging potential missing items for attorney or paralegal review.
Receive documents by email from:
Download and save documents to the appropriate electronic client file.
Preserve a copy of each document as originally received.
Review documents sufficiently to identify their contents.
Assign clear and descriptive file names according to the firm's established naming conventions.
Organize renamed documents within the appropriate client Inventory folders and subfolders.
Ensure documents are consistently filed in the correct location.
Identify documents related to Mandatory Disclosure.
Categorize documents according to the firm's established categories and procedures.
Compare documents in the client's file against the applicable:
Identify which documents have been received.
Identify documents that appear to be missing or outstanding.
Flag documents that are:
Escalate discrepancies to an attorney or paralegal for review rather than making independent legal determinations.
Perform routine PDF-management tasks, including:
Maintain organized, accurate, and complete electronic client files.
Ensure attorneys and legal staff can readily locate required documents.
Assist with additional document-management and electronic file-organization responsibilities as assigned.
Excellent computer skills.
Strong electronic file-management skills.
Strong proficiency with Microsoft Outlook.
Strong proficiency with Microsoft Word.
Strong working knowledge of PDF-management software.
Ability to efficiently:
Exceptional attention to detail.
Excellent organizational skills.
Ability to consistently follow established:
Ability to recognize discrepancies and ask questions rather than make assumptions.
Ability to work independently after completing training.
Excellent written communication skills.
Ability to maintain strict confidentiality regarding client and case information.
Previous experience in any of the following areas is beneficial but not required:
Training will be provided on the firm's specific procedures, naming conventions, folder structure, and Mandatory Disclosure workflow.
This is a part-time position totaling 24 hours per week.
Total: 24 hours per week
Days and working hours may be adjusted after December 31, 2026. The position is expected to remain an ongoing part-time role.
The Document Management Assistant should be comfortable working with:
Because this position requires reviewing and organizing a significant volume of documents—often while viewing source documents alongside electronic client files—the following equipment and workspace requirements are mandatory:
Private and dedicated workspace.
Client documents and information must not be visible, overheard, or accessible by:
This position provides access to highly confidential and sensitive client information, including:
The Document Management Assistant must:
Maintain strict confidentiality of all client, case, and firm information.
Access client information only when necessary to perform assigned responsibilities.
Never permit another individual to view, access, copy, photograph, print, forward, or otherwise obtain firm or client information.
Never download or retain client documents on personal devices or personal cloud-storage accounts unless specifically authorized by firm procedures.
Never print client documents at home or elsewhere unless specifically authorized.
Follow all requirements regarding:
Immediately report any suspected:
Execute any confidentiality and information-security agreements required by the firm or staffing agency.
Performance will be evaluated based on:
Begin handling document intake under supervision.
Begin downloading, naming, organizing, and filing documents.
Begin Mandatory Disclosure categorization under supervision.
Practice comparing client files against established checklists.
Receive feedback regarding:
Correct inconsistencies and establish accuracy before transitioning to independent work.
Our client is a Florida-based law firm specializing in Family Law and Real Estate Law.
The firm is committed to providing clients with attentive, detail-oriented legal support throughout each matter and relies on organized, accurate, and confidential document management to support its attorneys, paralegals, and clients.
The Part-Time Document Management Assistant plays an important role in maintaining the accuracy, organization, accessibility, and confidentiality of the firm's electronic client files.
Success in this role means:
remote
part-time
Legal
September 4, 2026
Apply now and take the next step in your career journey.