The Development Operations Coordinator serves as the operational and administrative backbone of the construction and development department.
This role is heavily focused on:
This is not a technical engineering or architectural role. The company is specifically seeking an operations-focused coordinator with strong organizational and project management instincts who is willing to learn the commercial development and construction industry over time.
Key Responsibilities
Project Coordination & Administrative Operations
Permit Tracking & Lifecycle Coordination
Documentation Precision & Compliance
Maintain accurate records for:
Ensure all files are consistently updated and organized
Support compliance-driven administrative workflows
Prepare reports and supporting documentation for leadership review
Budget Tracking & Invoice Administration
Multi-Project Timeline Management
Municipality & Vendor Communication
Project Management Platform Administration
Reporting & Administrative Support
Qualifications
Required
2–5+ years of experience in:
Strong bilingual English/Spanish communication skills
Strong computer and systems proficiency
Advanced organizational and multitasking abilities
High attention to detail and documentation accuracy
Strong proficiency with:
Preferred
Experience in:
Familiarity with permit tracking or municipality coordination
Experience supporting fast-paced operational teams
Core Competencies
Typical Work Day
Typical Workweek
Performance Evaluation
Performance is measured based on:
Key Performance Indicators (KPIs)
Work Environment
Software & Tools
Final Notes
This role is critical to ensuring organized, efficient, and scalable operations across multiple active development projects.
The Development Operations Coordinator directly impacts:
Success in this role means:
About the Company
A growing commercial restaurant development company specializing in the acquisition, development, construction, and launch of quick-service restaurant locations across the United States.
The organization manages multiple active development projects simultaneously and operates through a hybrid structure combining field-based construction leadership with remote operational support.
The company is focused on scaling efficiently through strong operational coordination, documentation management, and organized project execution.
The Sales & Marketing Coordinator is responsible for managing inbound and outbound leads, executing marketing initiatives, and supporting paid advertising performance.
This role blends sales execution (appointment setting), CRM management (GoHighLevel), and marketing operations (Meta Ads, SEO, and creatives).
The position plays a key role in ensuring:
Key Responsibilities
Lead Intake & Appointment Setting
Outbound Sales & Follow-Ups
Meta Ads Management (Core Requirement)
GoHighLevel (GHL) CRM Management
Local SEO & Online Presence
Marketing Creative Support
Website & Funnel Support
Reporting & Performance Tracking
Qualifications
Required
Preferred
Typical Work Day
Morning Schedule (8:00 AM – 12:00 PM):
End-of-Day Wrap-Up:
Performance Evaluation
Performance is measured based on:
Work Environment
Software & Tools
Final Notes
This role is critical for connecting marketing performance with sales results.
The Sales & Marketing Coordinator directly impacts:
Success in this role means:
About our Client
A high-end residential remodeling and design-build firm specializing in kitchen and bathroom renovations, home additions, and full interior transformations.
The company focuses on delivering premium craftsmanship and customer experience, while leveraging digital marketing and lead generation systems to maintain a consistent pipeline of qualified homeowners.
The AI Implementation Engineer is responsible for building, deploying, and maintaining AI-powered systems across the company’s bidding operations.
This is a builder role, focused on delivering working systems that reduce manual, document-heavy work and allow estimators to focus on engineering judgment.
The role operates directly with ownership and estimating leadership, executing rapid system deployments that produce measurable business outcomes.
Key Responsibilities
Sub & Vendor RFQ Automation
Bid Template Automation
Plan & Spec Intelligence
Bid/No-Bid Decision System
Historical Bid Library
Executive AI Support
System Deployment & Training
Continuous Improvement
Qualifications
Required
Preferred
Typical Work Day
Typical Workweek
Performance Evaluation
Performance is measured based on:
Work Environment
Software & Tools
Final Notes
This role is critical to transforming the company’s bidding operations into a scalable, AI-powered system.
The AI Implementation Engineer directly impacts:
About our Client
A Florida-based civil construction firm specializing in heavy site work and underground utilities, operating as a subcontractor for general contractors and developers.
The company delivers full civil packages including:
With a bidding volume of 15–20 projects per month ($500K–$3M each), the company is investing in AI-driven systems to scale bid output, reduce turnaround time, and improve win rates without increasing headcount.
Success in this role means:
Measurable time savings Increased bid capacity Higher win rates Fully systemized workflows Reduced dependency on manual processes
The Civil Estimator is responsible for performing accurate quantity takeoffs and managing subcontractor and vendor quote processes across the company’s bidding pipeline.
This role functions as the preconstruction execution engine, supporting the Lead Estimator by delivering clean takeoffs and complete pricing packages so bids can be assembled on time.
Over time, the role will evolve into direct estimating responsibilities as proficiency increases.
Key Responsibilities
Quantity Takeoffs (Primary Function)
Subcontractor & Vendor Quote Management
Bid Support & Pricing Input
Document & File Management
Reporting & Communication
Additional Responsibilities
Qualifications
Required
Core Competencies
Typical Work Day
Typical Workweek
Performance Evaluation
Performance is measured based on:
Key Performance Indicators (KPIs)
Work Environment
Software & Tools
Final Notes
This role is critical to supporting the company’s high-volume bidding pipeline and ensuring timely, accurate bid submissions.
Success in this role means:
Here is the transcription in your current Virtrify Scope of Work format (clean, structured, and aligned with your templates):
About the Company
A Florida-based civil construction firm specializing in heavy site work and underground utilities, operating as a subcontractor for general contractors and developers across the private commercial sector.
The company delivers full civil packages including:
With a high-volume pipeline of 15–20 bids per month ($500K–$3M), the company is scaling its preconstruction operations to improve speed, accuracy, and efficiency.
The Digital Ads Expert is responsible for owning the full paid media function end-to-end, including strategy, execution, optimization, tracking, and platform administration.
This is not a basic media buyer role. The position requires deep expertise in Meta Business Manager, regulated advertising environments, full-funnel marketing, and technical tracking infrastructure.
The role also includes handling platform-level issues (account restrictions, support escalations) and ensuring consistent performance across multiple channels.
Key Responsibilities
Paid Advertising Strategy & Campaign Management
Audience Research & Targeting
Funnel Management & Conversion Optimization
Collaboration & Communication
Qualifications
Required
Preferred
Typical Work Day
Typical Workweek
Performance is measured based on:
Work Environment
Software & Tools
About the Client
U.S.-based organization operating in the surrogacy and family-building space, serving intended parents and surrogate applicants in a highly regulated and relationship-driven industry.
The company relies heavily on paid media as a primary growth channel, requiring precise targeting, compliant messaging, and high-performing funnel systems to generate qualified leads while navigating platform restrictions.
The Project Coordinator / Inside Sales is responsible for managing inbound leads, coordinating estimates, overseeing project execution, and ensuring a smooth customer experience.
This role combines sales coordination, customer communication, and project management, ensuring that no opportunity is missed and all projects are completed efficiently.
The position requires strong organization, communication, and ownership of both pipeline and project execution.
Key Responsibilities
Inbound Lead Management (Phone-Heavy)
Estimate & Sales Coordination
Project Coordination & Ownership
Customer Communication
Payment Collection
CRM & Pipeline Management
Administrative & Support Tasks
Internal Coordination & Process Improvement
Qualifications
Typical Work Day
Typical Workweek
Performance Evaluation
Performance is measured based on:
Work Environment
Software & Tools
Final Notes
This role is critical to ensuring that leads are converted, projects are executed efficiently, and customers receive a seamless experience.
Success in this role means:
About the Client
A growing service-based company focused on delivering high-quality customer experiences through efficient project execution, strong communication, and structured sales processes.
The company operates with a strong emphasis on responsiveness, organization, and operational efficiency, ensuring that leads, estimates, and projects are managed seamlessly from start to finish.
A growing personal injury law firm focused on delivering high-quality legal services through structured processes and operational efficiency. The firm manages cases from intake through litigation, ensuring every case is handled with precision, organization, and consistency.
The organization prioritizes workflow discipline, documentation accuracy, and proactive case management to support legal teams and maximize outcomes.
About the Role
The Legal Operations Coordinator is responsible for managing the operational flow of cases from intake through litigation preparation.
This role ensures that all case files are complete, organized, and continuously progressing. The position focuses on execution, documentation, follow-up, and workflow management to prevent delays and maintain efficiency.
The ideal candidate is highly organized, process-driven, and capable of managing multiple cases simultaneously with minimal supervision.
Key Responsibilities
1. Intake & Case Setup
2. Case File Organization & Maintenance
3. Medical Records & Billing Coordination
4. Pre-Litigation Support
5. Litigation Preparation Support
6. Workflow & Task Management
7. Client Follow-Up & Communication
8. Process Improvement & Automation
Qualifications
Required
Preferred
Typical Work Day
Typical Workweek
Performance Evaluation
Performance is measured based on:
Work Environment
Software & Tools
Final Notes
This role is critical in ensuring that every case is properly managed, fully documented, and consistently progressing. The Legal Operations Coordinator directly impacts operational efficiency and case outcomes by maintaining structure, organization, and execution.
The Opportunity
In the energy industry, the best projects often move faster than a standard job posting. At Virtrify, we are constantly expanding our reach across Upstream, Midstream, and Downstream sectors. We are looking to connect with ambitious professionals who want to be "first in line" for our upcoming global requirements.
By joining our Talent Pool, you aren't applying for a single seat—you are ensuring your profile is the first one our recruitment team sees when a high-impact position opens.
Who Should Join?
We are looking for specialists across the following core disciplines:
The Benefit of Being on Our Radar Priority Consideration: Our internal talent pool is our first port of call before we advertise on external job boards.
Tailored Opportunities: We match your specific technical certifications (such as BOSIET, IWCF, or PE) to projects that suit your lifestyle and career goals.
Long-Term Networking: Even if the timing isn't right today, we stay in touch as your experience grows and our project portfolio expands.
How to Register
Click the "Join the Talent Pool" button below. You will be asked to upload your latest documents.
Note: This is an invitation to join our database for future openings. If a current role matches your profile, a member of our talent acquisition team will reach out to you directly for a preliminary discussion.